Dear Exhibitor:
We would like to welcome you as an exhibitor to Digital Hollywood Los Angeles, September 23-25, 2002. Enclosed you will find general information concerning exhibiting at the event. This event will be held at the Beverly Hilton Hotel, Beverly Hills, California. The booth set-up begins on Monday, September 23rd at 9:00 AM and will continue to 5:00 PM. The exhibit floor will open at 10:15 AM on Tuesday, September 24th.
All booths include an 8’ high back wall, 3’ high side walls and a standard company sign. The Beverly Hilton is the official Digital Hollywood Hotel - Telephone number is 310-274-7777. Please mention your affiliation with Digital Hollywood to receive the discount sleeping room rate.
GES Exposition Services is the general contractor for the show and its services include shipping and receiving of goods, booth construction, manpower, rental of tables, chairs, rugs, risers and supplementary booth equipment. If you have any questions concerning these matters, do not hesitate to call them. All exhibitor set-up, shipping, and technical booth questions should be directed to GES at 714-934-1500, not Digital Hollywood. Forms for shipping, electrical, Internet access and telephone needs are enclosed. The Basic GES 6' draped table and two side chairs is $75. Click Here for Essential Exhibitor/GES Forms (You can either print them out and return them to GES or we will mail them to you. Simply email me and request the printed forms.)
Two forms are to be returned to Digital Hollywood, the Program Listing and the Badge Request form (which includes your three complimentary conference tickets). Click Here for Badge Request Form or click for the Program Listing Form. This data can either be emailed via the submit button on the form, faxed to us at 212-206-0476 or emailed to me directly at vharwood@digitalhollywood.com For Specifications on Ads in the Show Program, see information below.
Press Lists will become available two weeks prior to the event. We will automatically email it to you at that time.
If you have any questions, please feel free to call.
Victor Harwood, 212-352-9720
Exhibition Schedule
Set-Up - Monday, September 23rd - Set-Up 9:00 AM - 5:00 PM
Show Day - Tuesday, September 24th , 10:15 AM - 5:00 PM
Show Day - Wednesday, September 25th , 10:45 AM - 3:00 PM
Tear Down - Wednesday, September 25th , 3:00 PM - 9:00 PM
Hotel Reservations The headquarters hotel for Digital Hollywood is the Beverly Hilton, Tel: 310-274-7777. Please identify yourself as affiliated with the Digital Hollywood to qualify for reduced room rates.
Exhibitor Badges - To order badges for your personnel, please fill out the enclosed Exhibitor Badge Requisition Form, use the submit button, email the information or return it to: Digital Hollywood, 421 Hudson St., #320, New York, New York 10014. If you need to add to your first submission or make changes, simply email it in. You don’t have to call. All badges will be held for pick up during set-up and show days. Email - vharwood@digitalhollywood.com Click Here for Badge Request Form
Listing in Show Program Your company, address, phone number and product description will be listed in the official show program. Please use the submit button, email the information or return the enclosed form along with your badge form. Advertisements are available in the show program. See Ad specs below. Email - vharwood@digitalhollywood.com Click Here for Program Listing Form.
Installation Monday, September 23rd from 9:00 AM - 5:00 PM. All heavy labor and installation must be completed during the set-up day. Exhibitors may hand carry any goods to their booths without union labor help. Larger items must go through the loading dock. Click Here for GES Drayage Forms
Dismatling All crates will be returned for packing, starting at the close of the show, Wednesday, September 25th at 4:00 P.M. No exhibit in whole or in part, may be removed from the assigned space during the period of the exhibition. Because of great activity during removal time, to help insure against display item losses, do not leave valuable items in unattended booths. Dismantling hours will be:
Wednesday, September 25th from 3:00 P.M to 9:00 PM.
Security Show management will provide 24-hour security from set-up of the show to removal of all crates. Guard service will be provided at entrances and exits from the exhibit hall. All exhibitors must have badges to enter the Exhibit Area. After the exhibit opens, exhibitors are permitted in the hall one hour before and one half hour after show hours. A word of caution: It is recommended that for quick identification and as an added security measure, exhibitors mark tool kits, hand tools, and all easily portable objects. Do not leave laptops unguarded or overnight inside your booth (even if they are hidden). Where so many people pass, unmarked objects may be tempting. Every effort will be made to maintain watchfulness and to prevent theft or disappearance of materials.
Insurance It is important that the exhibitor secure adequate insurance protection against loss of, or damage to equipment and display material from any cause, and against loss through personal injury to himself, his employees or to visitors to his exhibit.
s
Ads in the Show Program - Supply this data to the Printer by August 28:
1. Trim Size - 8 3/8 x 10 7/8" (1/8" bleed)
2. Right Reading Emulsion Down
3. 150 Line Screen
4. Supply Film with Color Proof
If you are supply an electronic document on a Zip Drive, Cummings supports Pagemaker and Quark in both PC and Mac formats. Please make sure all fonts and images are included on your disk along with the proof.
If you have technical questions, please contact Don Buckwell at 800-647-0035
Mark Ad: Digital Hollywood Program
Ship ad to: Don Buckwell, Cummings Printing; 4 Peters Brook Drive; Hooksett, NH 03106
Email Don at donb@cummingsprinting.com